Hosting a house party is a great way for adults, professionals and families to have fun and help people in Haiti by supporting Friends of FOKAL.
Generate an invite list. Creating a “House Party Host Committee” can help generate an invite list that is large and varied… invite members of your congregation or club you are involved in, friends, family, and co-workers!
Set a party Date, Time, and Location.
Determine the House Party theme/ Goal.
Decide if there will be a “ticket” per person to enter. Set the price. Or, if dinner will be served, a cost per plate. Depending on the invitees, you may opt to ask guests to “bring their questions and checkbooks”. Many guests may have the potential and interest to contribute much more than the cost of the party ticket.
Create a pitch. Pick a particular current issue relevant to FOKAL that will strike a chord with guests (like job training or reforestation or Gingerbread House renovation)…asking attendees to support a specific and particularly urgent campaign is most effective.
Send out invitations. Send using either conventional mail, E-vite, Paperless Post or Facebook event (or a combination).
Encourage RSVPs. Offer an opportunity for individuals to give if they cannot attend the event by including donation forms in the invitations or links to donate online on our website
Work out the Details
What food will be served? Dinner, appetizers, drinks, etc
Arrange a caterer or, if planning to cook, consider serving dishes from Haiti such as fried plantains, rice and beans, chicken creole and tropical fruits.
Arrange to borrow or rent tables and chairs.
Plan your music. Music always helps set the mood.
Start to generate number of guests based on RSVPs. Call those who have not yet responded.
Arrange for door prizes, a raffle, or silent auction. A nice bottle of wine, world music CD, or book about Haiti make great gifts.What food will be served? Dinner, appetizers, drinks, etc.
Prior to the Party
Set up a large basket or donation box that says, “Donations for Friends of FOKAL”
Place a welcome sign outside. Using a Haitian flag is a nice touch.
Some Fun Party Ideas
Wine and cheese tasting
Have a world music band perform, charge a cover!
A Sample Agenda
6:00 – 7:00 pm — Mingle, Socialize, Eat and Drink
7:00 – 7:10 — Ask all guests to gather in the main room
Welcome and Introductions – Offer your personal perspective and reasons for hosting this house party
7:10 – 7:20 —Overview of FOKAL – Specific insights and information on the featured project or issue
7:20 – 7:35 — Watch a FOKAL video
7:35 – 7:40 — Follow- up comments or explanations
7:40 – 7:55 — Question and Answer/Discussion
7:55 – 8:00 — Wrap up – Encourage support and explain menu of options (donation basket, take a brochure, sign up for mailing list, Door Prize, etc.)
8:00 – 8:30 —More discussion for those who want more info. Mingle with those who want to do more socializing.
Send the collected donations (checks or money orders, no cash please) to:
Friends of FOKAL
c/o Open Society Foundation, Latin American and Caribbean Program, 8th Floor
224 West 57th Street
New York, NY 10019